Roles, purposes, tasks and governance need a home: enter mytpt.
Are you facing one or more of these questions?
The pandemic hit, everyone left to do home office or work from a remote location. Now some of them come back, some stay away, some come in sometimes .... Seems a little difficult to manage and clarity is needed!
My team grew and grew - somehow the structure does not make sense anymore
We are doing so many new things and hired new specialists, our structure does not reflect the needs or even reality anymore
all these new specialists know their subjects much better than their bosses - how can I get them away from "Command & Control" leadership styles?
We are ready for more "Frame & Trust" - but how and where to set these frames??
How can I help my team to be better connected and stay that way? Inside and to the outside ...
Why can't the way we organize develop together with what we do?
The job descriptions that we have today have really no meaning at all. We use them once for hiring and then never again. Why can't they develop with the work and the people?
Our (sub)departments are not helping us in our daily business. Can't I just "delete" them?
We are bad at managing projects and clarifying roles and responsibilities. How and where can we define and live all that?
Do I really need to create a new level in the hierarchy pyramid?
Or: We definitely have too many hierarchy levels! What can we do?
Well, I have heard these and similar questions over and over again, which made me think 2 things:
a) We need new ideas for structuring teams and
b) We need a good tool to do that!
Other topics in Collaboration:
My thinking on new work
another team tool: "Canvasation"
and a great workshop facilitation technique: LEGO (R) Serious Play (R)
mytpt. is a tool for data entry and modeling, based on your existing team. It can be filled with data e.g. through interviews with the individual team members or through questionnaires, and it is then used in team workshops with all team members to model the best way of working for everyone involved, by creating a structure of groups.
Here is a tittle more detailed explanation of the individual items within mytpt. They are inspired by many modern work approaches, especially "Holacracy", but without the heavy constitution and rules part.
mytpt. is a playful way to discover better ways of collaboration.
Drive Collaboration With MyTeamPlanningTool
The Story Behind
While I was helping companies to change their organization to enable new thinking or self management I always used a simple Excel file to document roles and circles that we would implement. This file evolved over the years, became pretty sophisticated and all clients wanted to continue to use it after I left, because they had learned how it helps them with the necessary ongoing governance process. So, following this need, and developed it into a web app to make it even easier for everyone. And it is soooo useful ...
What does mytpt. look at?
First mytpt. collects the following existing and needed items:
First mytpt. collects all skills that exist within your team. Everything that the team members are capable of delivering, by talent and/or training will be entered. And skills which are (urgently) needed, but not filled, yet, will also be added. At a later stage you will be able to see an overview of occupied and open skills. More than 1 person can have the same skill.
All elements in your team that need centralized control can be named "domain" and hence get a "domain owner" who is responsible for this domain. E.g. a website, app or social media profile, or an Excel table, budget overview or shop window or door key. Anything can be a domain.
Everything else that needs to be done and cannot be identified a s a skill, is a role: opening the mail in the morning, responding to incoming emails from the website, watering the flowers, organizing a team event once a month, reception work, kitchen cleaning ...you name it - you create it - inside mytpt.
Every team needs to be connected, and to be in touch with other teams, other departments, other offices, other whatevers. A link (= a special role) is responsible for creating, maintaining, managing and developing this connection. You define who you want to be connected with inside mytpt. and then you just do it.
And then mytpt. helps you to create ...
A circle is a group of people, skills, domain owners, roles and links. A circle is formed because it makes sense for these people to work together. Maybe there is a circle for every target group, or all social media related people, skills, domain owners and roles form a circle or you want a circle to develop the future vision of the company. New circles can be created all the time, it's just 1 click in mytpt.
A project team is like a special circle, combining all the people, skills, domain owners, roles and links that are needed to deliver the project's objective.
And mytpt. is rounded up by a recurring system for ...
In the thinking of "it is just as important to work IN the team as it is to work ON the team" we collectively agree that no structure we create will be perfect on day one. That's why mytpt. comes with a regular governance concept that reworks the whole system whenever needed: Re-define, create, delete all of the above is done within this format, assuring the best possible structure for your team at any given time.